Sotex partnered with a leading oncology department to implement a real time clinical intelligence system that unified patient data, reduced manual work, and supported faster clinical decisions. The solution integrated EHR data, applied AI supported pathways, and delivered live insights across care teams. As a result, the department reduced administrative workload, accelerated treatment decisions, improved patient outcomes, and strengthened compliance and data security.
Overview
Oncology departments face the dual challenge of managing complex treatment protocols while handling a deluge of data from various clinical sources. We partnered with a leading oncology department to implement a comprehensive real-time clinical intelligence system that transformed how data is managed, interpreted, and applied across the patient care journey. This innovative solution provided the tools needed to streamline workflows, enhance clinical decision-making, and deliver personalized, high-quality care with measurable improvements in efficiency and outcomes.
Challenges
The department grappled with several critical issues:
- Data Overload & Fragmentation – Patient data from EHRs, imaging, labs, and clinical trials was disconnected and difficult to synthesize.
- Inefficient Manual Processes – Manual data entry and reporting increased administrative burden and risked errors.
- Delayed Treatment Decisions – Absence of real-time insights hindered timely, data-driven decisions.
- Complex Treatment Pathways – Navigating personalized oncology protocols was time-consuming and prone to inconsistencies.
- Regulatory Compliance & Security – Ensuring HIPAA compliance and data security across systems was an ongoing concern.
Our Solution & Key Features
We deployed a tailored oncology information system designed to address the specific needs of oncology care providers. The system included:
- Integrated Patient Data Platform – Unified clinical data from multiple sources into a single, accessible interface for complete patient visibility.
- AI-Supported Diagnosis & Clinical Pathways – Integrated AI tools for diagnosis and guided treatment protocols, enhancing standardization and care quality.
- Real-Time Clinical Decision Support – Provided live insights and recommendations to assist oncologists in making informed treatment decisions faster.
- Full EHR Integration & Interoperability – Enabled seamless data exchange with existing EHRs and clinical platforms.
- Automated Data Entry & Validation – Reduced manual effort and improved data integrity with automated validation checks.
- Advanced Reporting & Analytics – Delivered real-time dashboards and reports on patient progress, treatment effectiveness, and KPIs.
- Robust Security & Compliance – Built-in tools ensured adherence to HIPAA and other regulatory standards while safeguarding patient data.
Key Achievements
The oncology department achieved measurable success post-implementation:
- 50% Reduction in Administrative Workload – Automation freed up time for care teams to focus on patients.
- 40% Faster Treatment Decisions – Real-time data access and AI support enabled quicker and more accurate clinical responses.
- 25% Improvement in Patient Outcomes – Personalized care plans and faster intervention improved recovery rates and quality of life.
- Streamlined Clinical Workflows – Integrated processes reduced handoff delays and improved coordination across departments.
- Enhanced Data Security & Regulatory Compliance – Maintained full HIPAA compliance and improved audit readiness.
- Actionable Analytics – Enabled continuous improvement through better tracking of treatment results and performance indicators.
TechStack
- Frontend: Angular
- Backend: .Net
- Database: MongoDB, SQL Serber
- Cloud Hosting & Storage: Azure
Conclusion
By implementing a comprehensive oncology information system, we empowered the oncology department to streamline operations, accelerate clinical decisions, and deliver truly personalized care. With AI-driven insights, automated workflows, and real-time data integration, the department now operates at a higher level of efficiency, compliance, and patient-centered excellence.
Looking to modernize your oncology workflows?
Contact us to learn how our clinical intelligence solutions can help.
